How to Export Office 365 Mailbox in PST File Type
Exporting Office 365 emails to PST format manually typically involves using the eDiscovery feature within the Microsoft Purview compliance portal. This process requires administrative permissions, setting up a new content search, selecting target mailboxes, and exporting the results. After the search completes, an export key is generated, and a ClickOnce application must be used to download the PST files. While functional, this method is time-consuming, involves several technical steps, and is best suited for experienced administrators.
For everyday users or those unfamiliar with Microsoft 365’s compliance features, this manual approach can be overwhelming. It lacks advanced filtering options for selective backup, and even minor misconfigurations can lead to export failures. Additionally, handling multiple mailboxes or conducting frequent backups using this method is inefficient and prone to errors.
In contrast, the Office 365 Backup Tool provides a much more efficient and user-friendly solution. It allows users to export Office 365 mailbox data directly to PST files without requiring complex setup or admin-level access. The tool supports selective data export, maintains folder hierarchy, preserves attachments and metadata, and ensures data accuracy. With its intuitive interface, the tool streamlines the entire backup process, making it ideal for both technical and non-technical users.
Shoaib
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Ashutosh Jha commented
The MigrateEmails Office 365 Backup Tool is a complete solution to allow you to export your data quickly in a matter of seconds. The tool only requires you to take a few steps, and allows the user to use batch export without any size limits. The tool can also be used any new and experienced user, and it has great system compatibility. Also, it can convert Office 365 to PDF and many other file formats and email clients, other than PST.
Steps to Export Exchange Mailbox to PST
1. Open the MigrateEmails Office 365 Email Backup Tool and click Backup.
2. Enter the M365 credentials to Sign In, then check the box for Assign Impersonation.
3. Then Select the User IDs and mailbox to export and click Next.
4. Preview the files/folders and select folders to proceed with. Click Next.
5. Then, select PST from the list and select the relevant filter options.
6. Click the Destination Path button to supply the Outlook folder location.
7. Finally, click the Convert button to save Office 365 data in Outlook PST.Know More: https://www.migrateemails.com/blog/export-office-365-to-pst/
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Williams Welsh
commented
The most reliable way to export office 365 mailbox to PST format is by using a professional tool like the Migrate Cloud Data Office 365 Export Tool. This advanced utility enables bulk export of Office mailboxes to PST with accuracy. It also supports multiple output formats, including PST, PDF, MBOX, EML, and CSV. With its built-in duplicate remover feature. In addition, it securely converts emails, attachments, notes, tasks, and other mailbox items from all Office accounts without risk of data loss.
Read More: https://www.migrateclouddata.com/office-365-export-tool/ -
Abhinav Anand commented
If you want to back up your Office 365 emails to PST and are facing difficulties. I am here to sort this out. I would suggest the professional MacSonik Office 365 Email Backup Tool. The software lets you export Office 365 to PST, PDF, MSG, MBOX, and more. Also, you can migrate your Office 365 to Gmail and different email clients like G Suite or Google Workspace, IMAP, etc. This tool is capable of migrating emails with or without attachments. Additionally, you can run this software on both Mac and Windows OS versions.