It would really help to have standard Meta Data database such as a vendor name list that can be used when saving files. Especially if the metadata can be used in the file path, and create folders if they do not exist. For example if Vendor ABC is added to the file path and the program does not find him in the invoices folder, it creates the folder and saves the file under that new vendor. If the vendor exists, then it just adds the file. You need a standard database of vendors for that to work. An entity data column would be nice or department etc. so files can be better organized. Basically a table with a number of columns that you can use to standardize the naming and location of documents.